March 20, 2017 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

February 22, 2017 Executive Minutes (attachment)

February 22, 2017 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

8. Report of the Superintendent of Schools

 

A. Recognition of GIS Math Counts Students, presented by Kriston Matthews

B. Recognition of Patriot’s Pen Contest Winners, presented by Kriston Matthews

D. Recognition of Carol Ceglia for her contribution to the NJDOE School Improvement Grant Award, presented by Kriston Matthews

E. Recommend Board approval of the Resolution for the submission of the 2017-2018 Budget to the County Superintendent of Schools. (attachment)

 

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              March 20, 2017

TIME:               7:00 P.M.

LOCATION:      Glassboro High School

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given March 6, 2017 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, N.J.

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Philadelphia Inquirer

c.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, N.J.

   

RESOLUTION: NON-PUBLIC SESSION 

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                March 20, 2017

Time:                6:00 P.M.

Location:           Glassboro High School – Room B101

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

2. Title I Staff

3. Assessments

4. Curriculum

5. Professional Development/Workshops

a. Recommend Board approval of the attached professional development/ workshops. (attachment)

 

b. Professional Development Workshop Quote

Recommend Board approval of the attached quote for a Professional Development Workshop at Thomas E. Bowe School.  Spencer Henry will be focusing on Classroom Management and Respect.  The workshop will be paid through Title II funds.  At this time, a second quote is not required as he is the author of his book and the only consultant who can present his material. (attachment)

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Grand Canyon University-Practicum/Field Experience

Recommend Board approval for Grand Canyon University student, Chilita Saunders, for practicum experience in special education with Christina Duffey for 10 hours at Glassboro High School and Donna Romalino for 5 hours at Dorothy L. Bullock School at an agreed upon time among them, effective March 21, 2017.

 

Recommend Board approval for Grand Canyon University student, Chilita Saunders, for field experience in ELL with Maureen Morrison for 10 hours at Glassboro High School at an agreed upon time between them, effective April 17, 2017.

 

The teacher candidate will be in the classroom to observe and participate in class under the guidance of the assigned teacher. (attachment)

 

2. Enrollment/ADA (attachment)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. OOD Placement-Student ID #17-25

Recommend Board ratify placement of Student ID #17-25 at Bankbridge/ Gloucester County Special Services School District effective February 23, 2017.  Cost to the district is $14,550.00. (attachment)

 

2. Homeschooling

Recommend Board approval of the attached request for homeschooling for the 2016-2017 school year effective March 10, 2017. (attachment)

 

3. Special Education Update (attachment)

 

E. Athletics

 

F. Miscellaneous

 

1. STEAM Team Coach

Recommend Board approval of Karen Peale as STEAM Teach Coach for the 2016-2017 school year effective October 31, 2016 at the contracted rate of $37.00 per hour.  Ms. Peale will be leading the “Book & Cook” initiative. (attachment)

 

2. Comprehensive Equity Plan

a. Recommend Board approval of the Comprehensive Equity Plan for the 2017-2018 school year.  The full document with supporting attachments will also be available for review and placed on the table in a black binder. (attachment)

 

b. Recommend Board approval of the Comprehensive Equity Plan Statement of Assurance for the 2017-2018 school year. (attachment)

 

3. Nonpublic Technology & Textbook Purchasing Agreements

Recommend Board approval of the Agreements for Nonpublic Technology and Textbook Purchasing for the 2017-2018 school year between Gloucester County Special Services School District and the Glassboro School District. (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

5. GIS Green Team-Gloucester County Clean Communities (attachment)

6. School Climate Survey (attachment)

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

C. Transportation

 

1. Joint Transportation Agreements

Recommend Board approval of the Joint Transportation Agreements with Delsea Regional High School District (as Host) and Glassboro Public Schools (as Joiner) for two (2) students; one (1) student attending HollyDell School, Route SP07, in the amount of $13,502.00 for the 2016-2017 school year, and one (1) student attending Bankbridge North School, Route SP03, in the amount of $3,042.00 for the 2016-2017 school year. (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List March 2017 (attachment)

b. Capital Projects Bill List March 2017 (attachment)

c. Handwritten Check List February 1-28, 2017 (attachment)

d. Board Secretary’s Report February 2017 (attachment)

e. Revenue Report February 2017 (attachment)

f. Treasurer’s Report February 2017 (attachment)

g. Food Service Profit & Loss February 2017 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of February 2017.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of February 2017.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of February 2017.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for February 2017. (attachment)

 

E. Resolutions/Contracted Services

1. Policies/Regulations

 

a. Recommend Board approval of the second reading and adoption of the following policies/ regulations. (attachments)

 

1) Policy 8603, Parent Attendance at School Bus Stop

2) Regulation 8603, Parent Attendance at School Bus Stop

 

2. Telecommunication Vendors

Recommend Board approval of the following telecommunication vendors for the 2017-2018 school year for the district to qualify for e-rate funds. (attachment)

 

Category 1:

Continue one (1) year contract with LSI for Internet Service and Voice Services (via Gig-E circuit with SIP and POTS lines for alarms) for the district

 

Verizon Wireless for district cellular series

 

Comcast for Internet Service for backup internet

 

*Informational Note:  Approval of vendors is for e-rate 470/471 application processing and funding qualification.  We currently have existing contracts with all vendors and are extending services for another year via NJ State Contracts.

 

Category 2:

Maintenance awarded to NWN for $33,300.00 for network and wireless maintenance and support through June 30, 2018.

 

3. Record Retention

Recommend Board approval of Kathy Mastran, Interim Assistant School Business Administrator, to review and inventory district records stored at the Intermediate School Annex.  Ms. Mastran will inventory and label all boxes and prepare a schedule for disposal, not to exceed 15 days at $450.00 per day or $6,750.00.  Once records are organized and properly disposed of, records currently stored at the Central Office can be moved to the Annex. (attachment)

 

4. Hunterdon ESC Purchasing Co-Op

Recommend Board approval for participation in the Hunterdon County ESC Bidding & Purchasing Program.  There is no cost to the district to participate in this program.  This will provide additional options for cooperative purchasing savings to the district. (attachment)

 

5. Roofing Projects Bid Award

Recommend Board approval of the roof replacement bid award for Dorothy L. Bullock School and J. Harvey Rodgers School to Winchester Roofing in the amount of $520,334.00. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (attachment)

e. Facility Request Report (attachment)

2. Articles

3. Miscellaneous

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

 

a. Kimberly Tursi requested an extension of FMLA with an anticipated return date of March 20, 2017.

b. Sonya Harris requested Intermittent FMLA beginning March 1, 2017.

c. Lawrence Mancini requested FMLA beginning June 6, 2017 with an anticipated return date of September 6, 2017.

 

5. Retirement

 

a. Recommend Board approval for the retirement of Barbara Heck effective July 1, 2017. (attachment)

 

b. Recommend Board approval for the retirement of Shirlene Harris effective July 1, 2017. (attachment)

 

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Nurses/Secretaries/Aides

b. Administration

c. Bus Drivers/Bus Aides

 

1) Bus Aide

Recommend Board approval of Edward Lovett as Bus Aide for the 2016-2017 school year, 4.5 hrs per day at $16.16 per hour, effective March 21, 2017.  Mr. Lovett is currently a Substitute Bus Aide for the District. (attachment)

 

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

 

1) Assistant Baseball Coach

Recommend Board ratify Eugene Reid as Assistant Baseball Coach for the 2016-2017 school year, Step 3, at a salary of $3,913.00 effective March 8, 2017. (attachment)

 

h. Source4Teachers Substitutes

Recommend Board approval of the March 2017 Source4Teachers Substitute list. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

3. Assignments

 

a. Bus Driver-Change of Hours

Recommend Board approval of a change in hours for Stephen Frasca, Bus Driver, from 4 hours per day to 4.5 hours per day effective March 21, 2017.  Hourly rate of $20.31 will remain the same.  (attachment)

 

4. Contracts

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

D. Public Relations

1. Community Affairs Secretary Report – February 2017 (attachment)

 

E. Miscellaneous

 

1. Event Staff

Recommend Board ratify the following individuals to work home athletic events for the 2016-2017 school year.

 

a. Michele Memis as game worker (security) effective December 12, 2016. (attachment)

 

b. Kristi Twardziak as game worker (chain crew, ticket seller, ticket taker, security, site manager, clock/timer, field marker (track), videotaping, scoreboard operator and announcer) effective November 1, 2016. (attachment)

 

Staff are paid as follows:

 

 

2. Assistant Softball Coach

Recommend Board ratify Gloria Byard as Assistant Softball Coach for the 2016-2017 school year, Step 4, at a salary of $4,192.50 effective March 1, 2017. (attachment)

 

3. Merit Pay Award – SIG Grant

Recommend Board approval of a merit pay award to Kriston Matthews, GIS Principal, in the amount of $4,189.00 for service to the district above and beyond normal work expectations.  A competitive 5-year School Improvement Grant was approved in the amount of $2,094,748.00.  Mr. Matthews will be compensated at the rate of 1% of the grant award for the additional work and supervisory requirements associated with the School Improvement Grant.  The amount of the merit compensation will be paid over the 5-year grant term at $4,189.00 per year, provided the grant is renewed and funded each year. (attachment)

 

4. NJMEA Middle School Choir Festival

Recommend Board ratify payment to Katharine Baer for accompanying students to the New Jersey Music Educators Association Middle School Choir Festival and Rowan University for 1.75 hours at the contracted hourly rate of $32.00 per hour. (attachment)

 

5. Opera Philadelphia

a. Recommend Board ratify payment to Katharine Baer for attending the Opera Philadelphia “Figaro Teacher Meeting” for two hours at the contracted hourly rate of $32.00 per hour. (attachment)

 

b. Recommend Board approval to compensate Katharine Baer for accompanying students to the Opera Philadelphia “The Marriage of Figaro” dress rehearsal on April 26, 2017, 4.25 hours at the contracted hourly rate of $32.00 per hour. (attachment)

 

6. Boiler Operator License Class Reimbursement

Recommend Board approval for class reimbursement for Michael Peterson for a NJ Black Seal Low Pressure Boiler Operator License in the amount of $550.00.  Required documentation has been submitted. (attachment)