November 16, 2016 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

October 19, 2016 Executive Minutes (attachment)

October 19, 2016 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. President’s Report

 

8. Report of the Superintendent of Schools

 

A. Annual Financial Audit, presented by Petroni & Associates LLC

 

Recommend Board approval of the 2015-2016 Audit and Resolutions for the Comprehensive Annual Financial Audit Report and Corrective Action Plan. (attachment)

 

B. Recognition of Monroe Willis and GHS/GIS Students Participating in the “Teaching Tolerance” Presentation at the November Gloucester County Superintendents Round Table, presented by Kriston Matthews

 

C. Athletics Annual Report, presented by Jeff Cusack (attachment)

 

9. Board Committee Reports & Action Items

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              November 16, 2016

TIME:               7:00 P.M.

LOCATION:      Glassboro High School Cafeteria

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given March 3, 2016 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, N.J.

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Philadelphia Inquirer

c.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, N.J.

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                November 16, 2016

Time:                6:00 P.M.

Location:           Glassboro High School – Room B101

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Building Issues

1. Rodgers School

a. AM Student Drop Off (attachment)

 

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

a. Tree removal (attachment)

 

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

C. Transportation

 

1. Bus Evacuation Report (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List November 2016 (attachment)

b. Capital Projects Bill List November 2016 (attachment)

c. Handwritten Check List October 1-31, 2016 (attachment)

d. Board Secretary’s Report October 2016 (attachment)

e. Revenue Report October 2016 (attachment)

f. Treasurer’s Report October 2016 (attachment)

g. Food Service Profit & Loss October 2016 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of October 2016.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of October 2016.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of October 2016.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for October 2016. (attachment)

 

E. Resolutions/Contracted Services

 

1. Policies/Regulations

a. Recommend Board approval of the second reading and adoption of the following policies/regulations. (attachment)

 

1. Regulation 5200, Attendance

 

2. Architect’s Invoices

Recommend Board approval for payment to Fraytak Veisz Hopkins Duthie for architectural services pursuant to a contract total of $1,293,900.00 and for invoices totaling $12,428.00. (attachment)

 

3. Tuition Agreements

Recommend Board approval of the attached tuition agreements with Gloucester County Vocational and Technical School District for the 2016-2017 school year. (attachment)

 

4. Referendum Construction Change Orders

Recommend Board approval, based on the recommendation of Fraytak Veisz Hopkins & Duthie, of the attached change orders to the Rehabilitation Projects at six school district buildings. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (attachment)

d. Nutri-Serve Food Management Report (attachment)

e. Facility Request Report (attachment)

2. Articles

3. Miscellaneous

a. Volunteer Bus Aides (attachment)

b. 2016 Summer School Cost Summary (attachment)

c. Negotiations Update (attachment)

 

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

2. Revocation of Tenure

3. Dismissal/Suspension

4. Leaves of Absence

 

a. Denise Gallagher has requested FMLA beginning November 8, 2016 with an anticipated return date of February 9, 2017.

b. Shirlene Harris has requested intermittent FMLA/NJFLA beginning October 24, 2016.

c. Amanda Fordyce is requesting an extension of FMLA/FLA with an original anticipated return date of December 2, 2016 to January 4, 2017.

 

5. Retirement

6. Reduction in Force

7. Increment Withholding

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Nurses/Secretaries/Aides

b. Administration

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Housekeepers/Grounds

 

1) Substitute Housekeeper

Recommend Board approval, pending meeting with Superintendent, of Samuel Willis as Substitute Housekeeper, on an as-needed basis, at the Miscellaneous Pay Rate, currently $9.75 per hour.  Start date to be determined. (attachment)

g. Athletics

 

1) Assistant Football Coach

Recommend Board ratify Michael Belh as Assistant Football Coach for the 2016-2017 school year effective September 26, 2016, Step 4, at a salary of $3,241.40 pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements. (attachment)

 

2) Head Winter Cheerleading Coach

Recommend Board approval of Joan Beebe as Head Winter Cheerleading Coach for the 2016-2017 school year effective December 1, 2016, Step 4, at a salary of $4,120.43 pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements. (attachment)

 

3) Head Fall Cheerleading Coach

Recommend Board ratify Alexandra Anthony as Head Fall Cheerleading Coach for the 2016-2017 school year effective October 31, 2016, Step 1, at a prorated salary of $2,746.95 pending settlement of the July 1, 2016 to June 30, 2019 GEA, GESPA and GPSA Agreements.  Ms. Anthony is replacing Ms. Faulkner who served as interim coach while awaiting completion of required paperwork. (attachment)

 

h. Source4Teachers Substitutes

Recommend Board approval of the November 2016 Source4Teachers Substitute list. (attachment)

 

i. Other

 

2. Employee Transfer/Appointments

 

a. District Test Coordinator

Recommend Board ratify Brandi Sheridan as District Test Coordinator for the 2016-2017 school year effective September 1, 2016 at the stipend amount of $5,000.00.

 

b. Assignment Transfer

Recommend Board ratify the transfer of Karin Pescatore from Grade 6 Special Education Inclusion Teacher to Grade 6 Teacher effective November 14, 2016 to June 30, 2017.  Ms. Pescatore will be replacing Ms. Kornicki due to a position change.  (attachment)

 

c. Assistant Transportation Supervisor

Recommend Board approval of Joanne Costello as Assistant Transportation Supervisor at an annual prorated salary of $42,000.00 effective December 1, 2016.  Ms. Costello has been a bus driver in the district for 16 years and is replacing Ms. Satterfield due to retirement. (attachment)

 

d. GIS School Secretary

Recommend Board approval of Sharon Mucerino as Secretary-12 Month A at GIS for the 2016-2017 school year.  Salary will reflect 2.75% increase currently being approved for Central Office staff members.  Start date to be determined.  Ms. Mucerino will be replacing Ms. Leon due to retirement.

 

3. Assignments

4. Contracts

 

a. 2016-2017 Miscellaneous Pay Rates

Recommend Board approval of the Miscellaneous Pay Rates for the 2016-2017 school year. (attachment)

 

b. GESPA Agreement

Recommend Board approval of the Memorandum of Agreement and associated salary guides for the negotiated agreement with the Glassboro Education Support Professionals Association for the period July 1, 2016 to June 30, 2019. (attachment)

 

c. GEA Agreement

1) Recommend Board approval of the Memorandum of Agreement and associated salary guides for the negotiated agreement with the Glassboro Education Association for the period July 1, 2016 to June 30, 2017. (attachment)

 

2) Recommend board approval of the Memorandum of Agreement and associated salary guides for the negotiated agreement with the Glassboro Education Association for the period July 1, 2017 to June 30, 2020. (attachment)

 

d. 2016-2017 Central Office Salaries

Recommend Board approval of the 2016-2017 Central Office Staff Salaries for the period July 1, 2016 to June 30, 2017. (attachment)

 

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

1. Assistant Transportation Supervisor

Recommend Board approval of the Job Description for Assistant Transportation Supervisor. (attachment)

 

D. Public Relations

 

1. Community Affairs Secretary Report – October 2016 (attachment)

 

E. Miscellaneous

 

1. NJDOE Approval Letter – Shared Principal (attachment)

 

2. STEAM Team Coaches

Recommend Board rescind Sonya Harris at STEAM Team Coach and ratify Donna Romalino as STEAM Team Coach, 2 to 4 hours per week at the current rate of $36.00 per hour effective October 31, 2016. (attachment)

 

3. 2016-2017 First Year Volunteer Club-GHS

Recommend Board approval of the following First Year Volunteer Co-Curricular Club for the 2016-2017 school year effective December 1, 2016. (attachment)

 

GLASSBORO HIGH SCHOOL

 

4. Business Department Reconfiguration

 

5. Class Reimbursement

Recommend Board approval

 

6. Winter Athletic Coaches

Recommend Board approval of the following winter athletic positions effective December 1, 2016.  Listed salaries are pending settlement of the July 1, 2016 to June 30, 2019 GEA Agreement. (attachment)

 

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

 

a. Resolution-Support for Sustainable Jersey for Schools Small Grant

Recommend Board approval of the Resolution of Support from The Glassboro Board of Education Authorizing the Sustainable Jersey for Schools Small Grant Application. (attachment)

 

2. Title I Staff

3. Assessments

4. Curriculum

 

a. 2016-2017 Curriculum Committee Member

Recommend Board ratify Ashley Miles, Thomas E. Bowe School, as a World Language Curriculum Committee member for the 2016-2017 school year to be paid at the current contracted rate per hour for up to 8 hours. (attachment)

 

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (attachment)

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan-Practicum Experience

Recommend Board approval of the following Rowan students for Practicum Experience for Counseling. (attachment)

 

January 17, 2016 to May 8, 2017 –

Jessica Tortu with David Davenport at GIS

Cortney Sharman with David Davenport at GIS

Roxanne Boleslawski with Robin Boyd at GHS

Jordine McLeod with Margaret Mattioli at GHS

 

b. Rowan-Clinical Practice

Recommend Board approval of the following Rowan students for Clinical Practice Placement. (attachment)

 

January 18, 2017 to March 10, 2017

Shilah Snead with Richard Brattelli at Bowe School

Rachel Johns with Kim Tursi at Bullock School

 

March 13, 2017 to May 8, 2017

Shilah Snead with Stephen Belh at GIS

Rachel Johns with Mary Greening at GHS

 

January 18, 2017 to May 8, 2017

Arianna Heins from with Patricia Schmus at GIS

Sara Yocum with Matthew Schwarz at GIS

Devon Sozio with Suzanne Carson at GIS

Rebecca Murray with Gin Keefer at GHS

Shanyn Fleming with Heather Stewart at Bullock School

Kevin Moore with Sandra Debes at Bullock School

Nicole Wyglendowski with Michelle Rullo at Bullock School

Kelly Murphy from with Andrea Dalfonso at Bullock School

 

May 9, 2017 to June 16, 2017

Nicole Wyglendowski with Katie Evans at Bullock School

 

c. Rowan-Woodrow Wilson Teaching Fellow Placement

Recommend Board approval of Rowan student and Woodrow Wilson Foundation Teaching Fellow, Summer Smith, to be mentored by Michele Memis at the high school from November 18, 2016 to June 16, 2017. (attachment)

 

2. Enrollment/ADA (attachment)

 

C. Testing

 

1. 2016-2017 PARCC Coordinators

Recommend Board approval for payment of stipends for the following PARCC Coordinators for the 2016-2017 school year.Partial payments to be made in December 2016 and May 2017. (attachment)

 

Michael Sharkey - $1,000.00

Timothy Hagerty - $1,000.00

Robin Boyd - $500.00

Janice Rynkiewicz - $500.00

 

D. Special Education/Other Student Issues

 

1. OOD Placement-Student ID #17-C and #17-D

Recommend Board ratify placement of Student ID #17-C and #17-D in the Deptford School District effective September 6, 2016.  Cost to the District is $12,876.00 each, totaling $25,752.00. (attachment)

 

2. OOD Placement-Student ID #17-16

Recommend Board ratify placement of Student ID #17-16 at Daytop Village Program effective September 12, 2016.  Cost to the district is $21,600.00. (attachment)

 

3. OOD Placement-Student ID #17-19

Recommend Board ratify placement of Student ID #17-19 at Brookfield Academy effective October 25, 2016.  Tuition and transportation are the responsibility of the state of NJ.  The district is required to pay the tuition and will then get reimbursed by the state. (attachment)

 

4. CLCCP at Rowan University

Recommend Board approval for Student ID #16-9628 to utilize the Board Approved College Level Course Credit Program at Rowan University.  The student will be taking Calculus II at the university.  The student/parent will be responsible for 1/3 of the cost; Glassboro Board of Education 1/3; and Rowan University 1/3.  The cost to the district is approximately $483.00. (attachment)

 

E. Athletics

 

1. Athletic Schedules-Winter

Recommend Board approval of the 2016-2017 Winter Athletic Schedules. (attachment)

 

2. Pool Rental-Rowan University

Recommend Board ratify contracting with Rowan University for rental of the Esby Pool for practices and meets.Cost to the district is $7,708.75 funded by the Athletic budget. (attachment)

 

F. Miscellaneous

 

1. GHS Extended School Day/Tutoring Program

Recommend Board ratify payment to the following staff members for participation in the Extended School Day/Tutoring Program at Glassboro High School for the 2016-2017 school year.  Funding is provided through NCLB Title I funds at the current hourly rate of $36.00. (attachment)

 

Stephanie Rulon

Virginia Keefer

 

2. Family Literacy/Math Evenings

Recommend Board approval for payment to the following staff members for participating in the evening programs for the 2016-2017 school year at the current contracted hourly salary of $36.00 per hour funded by NCLB Title I funds. (attachment)

 

Bullock-Math/Literacy Nights program for twelve (12) staff members for 1 session

 

3. Nonpublic Security Aid Purchasing Agreement

Recommend Board approval of the Nonpublic Security Aid Purchasing Agreement for the 2016-2017 school year.  All purchases will be paid by Glassboro Public Schools and received by Ambassador Christian Academy up to $4,300.00. (attachment)

 

4. Nonpublic Technology Agreement

Recommend Board approval of the Nonpublic Technology Purchasing Agreement for the 2016-2017 school year.  All purchases will be paid by Glassboro Public Schools and received by Ambassador Christian Academy.  There is an additional amount of $447.00, totaling $2,236.00 in state aid. (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

5. GIS Annual Benchmark Report, Kriston Matthews (attachment)

6. 1:1 Technology Initiative (attachment)

7. 1:1 Student Laptop Guidelines (attachment)