March 23, 2016 Agenda

1. Statement of Public Notice of Meeting in Accordance with New Jersey Public Meeting Act

 

2. Motion for Executive Session

 

3. Reconvene

 

4. Flag Salute

 

5. Approval of Minutes

 

February 24, 2016 Executive Minutes (attachment)

February 24, 2016 Public Minutes (attachment)

 

6. Opportunity for Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

7. Board Committee Action

 

8. Report of the Superintendent of Schools

 

A. Recognition of GHS Mock Trial Team, presented by John Cino & Danielle Sneathen

B. Recognition of Thomas E. Bowe School All SJ Band/Orchestra Students, presented by Wanda Pichardo

C. Recognition of the GIS & GHS Student Musicians, presented by Arthur Myers, Kriston Matthews, and Danielle Sneathen

D. Recognition of Barbara Jones, Recipient of “The Friend of Education” Award, presented by Danielle Sneathen

 

9. Board Committee Reports

 

10. Old Business

 

11. New Business

 

12. Opportunity for the Public to Address the Board of Education regarding specific agenda items

 

In accordance with the Public Participation in Board Meetings, in Board Bylaw No. 0167, the Chair shall limit discussion from each individual, or group representative, to five (5) minutes.

 

13. Adjournment

 

DATE:              March 23, 2016

TIME:               7:00 P.M.

LOCATION:      Glassboro High School Auditorium

 

 

 

Public notice of this meeting or work session has been made in accordance with the New Jersey Open Public Meetings Act, Chapter 231, Law of 1975.

 

Advanced public notice of this meeting was given January 19, 2016 including the time, date and place of the meeting.

 

Said public notice has been made as follows:

 

Notice has been posted in the Board of Education Office, Carpenter Street and Bowe Boulevard, Glassboro, N.J.

 

Notice has been communicated to the following newspapers:

 

a.  South Jersey Times

b.  Philadelphia Inquirer

c.  Courier Post

 

Notice has been filed with the Clerk of the Borough of Glassboro

 

Glassboro Municipal Building, 1 South Main Street, Glassboro, N.J.

 

WHEREAS The matters to be discussed in Part I of this session are matters listed for private discussion under Section 7, b, (1)-(9) of the New Jersey Open Public Meetings Act, and 

 

WHEREAS The general nature of the subjects to be discussed are listed in the agenda for Part I of this meeting, attached, and 

 

WHEREAS The discussion on these matters will be disclosed to the public, if possible, when the Board convenes or at the next regular meeting of the Glassboro Board of Education on 

 

Date:                March 23, 2016

Time:                6:00 P.M.

Location:           Glassboro High School (Room B101)

 

THEREFORE,

 

BE IT RESOLVED That the Glassboro Board of Education will discuss the matters listed in the agenda for Part I of this session in private. 

 

A. Building Issues

1. Rodgers School

2. Bullock School

3. Bowe School

4. Intermediate School

5. High School

a. Bus Turn Out Easement (attachment)

 

6. Beach Administration Building

7. Technology

 

B. Awards/Donations

 

1. Donation-Glassboro FOP Lodge #108

Recommend Board approval for the acceptance of a $100.00 donation from the Glassboro FOP Lodge #108 for the Class of 2018. (attachment)

 

2. Donation-Gloria Lisa Library & Media Center

Recommend Board approval for the acceptance of donations made to the Gloria Lisa Library & Media Center at Dorothy L. Bullock School on behalf of the late Gloria J. Lisa for the purchase of books. (attachment)

 

3. Donation-Parent/Class of 2018

Recommend Board approval for the acceptance of $50.00 from a parent for the Class of 2018. (attachment)

 

4. Donation-Rowan University Phi Kappa Psi

Recommend Board approval for the acceptance of $3,030.34 from the Rowan University Chapter of Phi Kappa Psi.  These funds will be used to pay for the Friends of Rachel Assembly. (attachment)

 

5. Donation-Glassboro Municipal Alliance

Recommend Board approval for the acceptance of $500.00 from the Glassboro Municipal Alliance to the Friends of Rachel Club to help fund the upcoming Rachel’s Challenge Assembly. (attachment)

 

6. Donation-Anonymous

Recommend Board approval for the acceptance of $100.00 from an anonymous donor to the Interact Club to help fund a student attendee to the Rotary Youth Leadership Conference. (attachment)

 

C. Transportation

 

1. Joint Transportation Agreement

Recommend Board approval of the Joint Transportation Agreement with Delsea Regional High School District (as the Host District) and Glassboro Public Schools (as the Joiner District) for transportation for one (1) student to Thomas E. Bowe School, Route SP09, in the amount of $1,460.20 for the 2015-2016 school year. (attachment)

 

D. Budget Recommendations/Grants

 

1. Recommend Board approval of the following Reports per attachments:

a. Warrant Account Bill List March 2016 (attachment)

b. Capital Projects Bill List March 2016 (attachment)

c. Handwritten Check List February 1-29, 2016 (attachment)

d. Board Secretary’s Report February 2016 (attachment)

e. Revenue Report February 2016 (attachment)

f. Treasurer’s Report February 2016 (attachment)

g. Food Service Profit & Loss February 2016 (attachment)

 

Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of February 2016.  The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of February 2016.  The Treasurer’s Reports and Secretary’s Reports are in agreement for the month of February 2016.

 

Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

Board of Education Certification – pursuant to N.J.A.C. 6A:23A-16.10(c)4.  We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

2. Transfer Authorization

a. Recommend Board approval of the authorized transfers for February 2016. (attachment)

 

E. Resolutions/Contracted Services

 

1. Telecommunication Vendor

Recommend Board approval of the following telecommunication vendor for the 2016-2017 school year for the district to qualify for e-rate funds. (attachment)

 

Category 2:

Internal wiring – replace cabinets in wiring closets for $13,478.00 to EIRC

 

2. Policies/Regulations

a) Recommend Board approval of the first reading of the policies and regulations listed below. (attachment)

 

            1) Policy 5330.01 Administration of Medical Marijuana

2) Regulation 5330.01 Administration of Medical Marijuana

 

3. Architect’s Invoices

Recommend Board approval for payment to Fraytak Veisz Hopkins Duthie for architectural services pursuant to a contract rate of $1,293,900.00 and for invoices totaling $54,782.00. (attachment)

 

4. Sustainable Jersey for Schools Certification Program

Recommend Board approval of the attached Resolution for Participation in the Sustainable Jersey for Schools Certification Program. (attachment)

 

5. Summer School Proposal

Recommend Board approval of the 2016-2017 Summer School Program.  The program will take place at the Dorothy L. Bullock School to accommodate referendum work at the High School. (attachments-2)

 

6. Summer Feeding Program

Recommend Board approval to enter into an agreement with the Food Bank of South Jersey to participate in the 2016 Summer Food Program at Dorothy L. Bullock School. (attachment)

 

7. Referendum Video Surveillance System Project Bids

Recommend Board approval of the attached Referendum Video Surveillance System Project Bids for purchase of equipment, software and licenses for Video Surveillance not to exceed $730,000.00. (attachment)

 

 

Note: There is an additional discount that will be applied to SHI/LTW if approved in March. 

 

8. Budget Submission Resolution

Recommend Board approval of the attached Budget Submission Resolution for the 2016-2017 school year. (attachment)

 

9. Bid Rejection

Recommend Board rejection of all bids received on March 16, 2016 for the various roofing projects.  All bids exceeded the budget estimate or did not meet required specifications. (attachment)

 

10. Bid Acceptance

Recommend Board acceptance of the base bid as submitted by Newport Construction in the amount of $14,387,000.00 for various Rehabilitation Projects throughout the district. (attachment)

 

F. Informational – Reports/Articles/Miscellaneous

 

1. Reports

a. Maintenance Report (attachment)

b. Security Drill Report (attachment)

c. Variance Analysis Report (attachment)

d. Nutri-Serve Food Management Report (attachment)

e. Facility Request Report (attachment)

2. Articles

3. Miscellaneous

a. Referendum Update (attachment)

b. Negotiations Update (attachment)

c. Referendum Construction Project Update/Timelines (attachment)

 

 

A. Resignations/Retirements/Leaves of Absence/Rescind Action

1. Resignations

2. Revocation of Tenure

3. Dismissal/Suspension

 

a. Recommend Board ratify the suspension, with pay, of Employee #4028 pending investigation effective March 3, 2016.  Anticipated return date is April 4, 2016.  (attachment)

 

4. Leaves of Absence

 

a. Beth Torbik has requested FMLA effective April 4, 2016 with an anticipated return date of June 20, 2016.

b. Holly Conaway has requested FMLA effective March 1, 2016 with an anticipated return date to be determined.

c. Sonya Harris has requested intermittent FMLA effective February 26, 2016.

d. Allison Medora has requested an intermittent Leave of Absence effective March 8, 2016.

e. Donna Highley has requested intermittent NJFLA effective February 19, 2016.

f. Herbert Neilio has requested intermittent NJFLA effective March 10, 2016.

g. William Gatchell III has requested FMLA effective April 18, 2016 with an anticipated return date of May 19, 2016.

h. Deborah Kersey has requested to extend her FMLA to April 6, 2016.

 

5. Retirement

 

a. Recommend Board approval for the retirement of Joyce Calzonetti effective June 30, 2016. (attachment)

 

6. Reduction in Force

7. Increment Withholding

 

a. Recommend Board approval of the attached resolution to withhold the 2016-2017 employment and adjustment increment for Employee #4076. (attachment)

 

B. New Employees/Transfers/Assignments/Contracts

 

1. New Employees

a. Teachers/Nurses/Secretaries/Aides

 

1) Cafeteria Aide-Bullock

Recommend Board approval of Ruth Carrie Keating, pending receipt of a positive criminal history background check, as a General/Credential Aide at Dorothy L. Bullock School in the position of Cafeteria Aide for the 2015-2016 school year, 2 hours per day, 5 days per week, at a salary rate of $13.57 per hour. (attachment)

 

b. Administration

c. Bus Drivers/Bus Aides

d. Substitute Bus Drivers and Aides

e. Custodians/Housekeeper

f. Substitute Custodians/Grounds

g. Athletics

 

1) Assistant Girls Track & Field Coach

Recommend Board ratify Mia Bailey as Assistant Girls Track & Field Coach for the 2015-2016 school year, Step 1, at a salary of $3,021.65 effective March 4, 2016. (attachment)

 

h. Source4Teachers Substitutes

 

Recommend Board approval of the March 2016 Source4Teachers Substitute list. (attachment)

 

i. Other

 

1) Substitute School Social Worker

Recommend Board approval of Tracey Huster, pending receipt of a positive criminal history background check, as a Substitute School Social Worker for the Child Study Team for the 2015-2016 school year, on an as-needed basis due to leave of absence, at a daily rate of $450.00 per day.  Start date to be determined. (attachment)

 

2) Substitute School Nurse

Recommend Board approval of Nicole Bruno as a Substitute Nurse, on an as-needed basis, for the 2015-2016 school year at a rate of $175.00 per day.  All required paperwork has been received. (attachment)

 

2. Employee Transfer/Appointments

3. Assignments

4. Contracts

5. Miscellaneous

6. Legal

 

C. Job Descriptions

 

D. Public Relations

 

1. Community Affairs Secretary Report – February 2016 (attachment)

 

E. Miscellaneous

 

1. Co-Curricular / Class of 2017

Recommend Board rescind approval of Lynlee Phillips as Class of 2017 Co-Advisor for the 2015-2016 school year effective February 28, 2016 due to resignation and ratify Bruce Farquhar as Class of 2017 Co-Advisor for the 2015-2016 school year effective February 28, 2016.  Ms. Phillips and Mr. Farquhar will receive a split stipend amount of $768.00 each. (attachment)

 

2. Event Staff

Recommend Board ratify the following staff members to work home athletic events as chain crew, ticket seller, ticket taker, security, site manager, clock/timer, field marker (track), videotaping, scoreboard operator and announcing, effective March 1, 2016. Payment is as follows. (attachment)

 

Kristi Twardziak

Jennie Hara

 

 

 

3. STEAM Team Coaches

Recommend Board ratify payment to the following staff members as afterschool STEAM Team Coaches, 2 hours per week at $36.00 per hour effective October 6, 2015 through June 9, 2016.

 

 

4. Truancy Officer

Recommend Board approval for James Sheridan to serve as Truancy Officer for Glassboro High School up to 5 hours per month, or as-needed, throughout the school year.  Upon the request of High School Administration, he will visit homes to encourage and notify parents of the importance of going to school on a regular basis. (attachment)

 

5. Boys Tennis Practice/Match Facility

Recommend Board ratify the use of Rowan College at Gloucester County’s tennis courts for practices and matches during the Boy’s Tennis Season effective March 4, 2016.  Cost to the district is for transportation only at approximately $2,204.00.  (attachment)

 

A. Grants/Assessments/Curriculum/Workshops/Professional Development

 

1. Grants

a. Rowan University NSF Grant Proposal Support Letter (attachment)

 

2. Title I Staff

3. Assessments

4. Curriculum

5. Professional Development/Workshops

Recommend Board approval of the attached professional development/ workshops. (attachment)

 

B. Field Experiences/Enrollment

 

1. Field Experience

 

a. Rowan University Shadow Practicum Student

Recommend Board approval for Rowan University Graduate student, Jessica Johnson, to be placed as a School Psychologist Shadow Practicum Student with Helen Craig in the spring of 2016 at a time to be decided between Ms. Johnson and Ms. Craig.  The practicum in School Psychology is a 60-hour shadowing field experience under the supervision of an appropriately credentialed School Psychologist. (attachment)

 

2. Enrollment/ADA (attachment)

 

C. Testing

 

D. Special Education/Other Student Issues

 

1. OOD Placement – Student ID #16-20

Recommend Board ratify placement of Student ID #16-20 at Archway School District for the remainder of the 2015-2016 school year effective January 29, 2016.  Tuition is the responsibility of the Newark Public Schools. (attachment)

 

2. Student Enrollment

Recommend Board ratify permission for Student ID # 41899 and #45174 to remain enrolled in the Glassboro Public Schools without payment of tuition for the remainder of the 2015-2016 school year pursuant to Policy 5111.  The students will be moving outside the district after April 1, 2016. (attachment)

 

3. OOD Placement – Student ID #05-08

Recommend Board rescind placement of Student ID #05-08 at Clearview High School effective March 24, 2016 and approve placement at Durand Academy effective April 4, 2016. Cost to the district is $16,698.42. (attachment)

 

E. Athletics

 

F. Miscellaneous

 

1. GIS Delayed Opening-PARCC Testing

Recommend Board approval for a delayed opening on the following dates at GIS due to PARCC testing. (attachment)

 

April 11-19, 2016

7^th Grade will come in regular time and test; 8^th Grade will come in at 9:28 am.

 

April 20-28, 2016

8^th Grade will come in regular time and test; 7^th Grade will come in at 9:28 am.

 

2. Comprehensive Equity Plan

Recommend Board approval of the Comprehensive Equity Plan and Statement of Assurance for the 2016-2017 school year.  The full document with supporting attachments will be placed on the Board of Education table made available for review. (partial attachment)

 

3. Opera Philadelphia Endorsement

Recommend Board approval for endorsement of Intermediate School’s participation in the Opera Philadelphia Sounds of Learning™ education program.  Participation exposes district students to a professional opera which is a new and different cultural experience for most of them. (attachment)

 

G. Informational

 

1. HIB Report (attachment)

2. Suspensions (attachment)

3. Board Reports

a. Rodgers (attachment)

b. Bullock (attachment)

c. Bowe (attachment)

d. GIS (attachment)

e. GHS/GHS Guidance/Athletics (attachment)

f. Bullock Guidance (attachment)

g. Bowe Guidance (attachment)

h. GIS Guidance (attachment)

i. CST (attachment)

4. Chief Academic Officer Report (attachment)

5. GIS Change of Parent-Teacher Conference Date (attachment)